MEETINGS AND MORE.....
Project communication is more than "meetings and memos". Communication is the key to project success and your "key" is available in an instant download.
The Project Communication Process Kit, from ITtoolkit.com, is a complete resource for project communication planning.
You get manuals, planning forms and a pre-formatted Communication Plan Template so you can quickly prepare effective Project Communication Plans. Click below to learn more.
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MEETINGS AND MORE!
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The Meeting Notification and Agenda Template
NEW in 2009! We are pleased to release the new and improved version of the Meeting Notification and Agenda Template. This version is fully updated to the latest version of Adobe Acrobat, and Reader users can now save data.
What is the Meeting Agenda Template?
The Meeting Notification and Agenda Template is an easy to use fill-in form, provided in PDF format. Use it as a communication tool to quickly plan and document "content agendas' for any type of meeting, and notify meeting attendees.
How do I use the Meeting Agenda Template?
Open the Template and fill in the information in the fields presented:
- To: List notification recipients. Note: This field accepts multiple lines.
- Date: Select a template date from the pop-up calendar.
- Meeting date: Select the meeting date from the pop-up calendar
- Start Time: Enter the meeting start time.
- Time Allocated: Enter the expected meeting duration.
- Logistics: Click in the checkboxes to select logistical options and enter instructions as needed. Note: This field accepts multiple lines.
- Meeting Type: Select from the list provided or add your own category.
- Topic: Enter the meeting topic (subject).
- Meeting Sponsor: Enter the individual or group responsible for managing or sponsoring the meeting.
- Goals: List the goals and objectives (purpose) for the meeting (i.e. Why is the meeting being held and what will be accomplished?) Note: This field accepts multiple lines.
- Agenda Items: For each agenda item, enter a description, expected result (decision, discussion, education), and the time allotted to that item(s). Note: This field accepts multiple lines.
- Preparation: Enter any instructions or information for attendees on how to prepare for the meeting. Note: This field accepts multiple lines.
- RSVP: Click in the checkbox if an RSVP confirmation is required and fill in contact information (name, email and/or phone).
- Save the completed form and email or print it as needed.
Where can I find more articles and tools about meetings?
Run Better Meetings with the Heads-Up Agenda Format: Not every surprise is a good one, and business meetings should not take participants by surprise. Traditionally, a formal meeting agenda is used to document the topics and issues to be addressed in any given business meeting. But, a meaningful agenda can do so much more, alerting attendees to expected goals and obligations for participation.
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